Review of our Charge and Prior Work
2 prior meetings
- Introductory meeting 12/16/2019
- Last meeting (1/21/2020) was brief
- Formalized plan to prioritize & complete the White Paper
- SSOA Working Group just formed
- Preliminary Outline for White Paper shared
Charge
Under the auspices of the University Library Committee, the Senate Sub-Committee on Open Access is charged by the Provost and the University Senate to undertake an investigation into [1] the state of open access trends and practices and [2] the role they play in the process of research and the dissemination of scholarly resources and works at the University of Oregon. Within this context and as a case study, the Committee should also [3] examine the nature of the University Libraries’ relationship and contract with Elsevier to [4] suggest options to inform the renegotiation process before the current agreement sunsets in December 2020.
Deliverables
- An overview of the current landscape of open access trends and practices in the area of scholarly communication and publishing
- An analysis of the role that open access plays in research and the dissemination of scholarly resources and works at the UO
- Overview of options for renegotiating the library’s contract with Elsevier
- Recommended next steps to further the discussion and adoption of open access at the University of Oregon
Updates
Several meetings of the SSOA Working Group
Extensive progress on our White Paper
- Very thorough documentation of key issues across OA landscape
- “Wrangling” Informative statistics about OA at UO
- More work needed, editing, additional formatting, etc.
- Executive Summary planned but not yet begun
- Additional topics: Senate, Elsevier
Strategy and Timeline
Strategy
1 + 2: White Paper to inform stakeholders about [1] state of open access trends and practices and [2] role in dissemination of scholarly resources at UO.
3: Re UO Libraries’ relationship and contract with Elsevier (as an example)
4: Re suggestions of options to inform renegotiations:
- seek stakeholder input on recommendations
- submit White Paper and recommendations by June 10, 2020
- Preliminary recommendations to consider:
- renew SSOA or similar body to carry forward OA work
- “presidential policy”/mandate for OA
- renewable source of funds to subsidize OA publishing (APCs)
- OA/OER incentives for faculty
Proposed Timeline
All dates are tentative
- SSOA Working Group completes full draft of White Paper
Friday, February 28, 2020
- Target date to circulate draft to SSOA [and the ULC & OAAG]
Monday, March 2, 2020
- Target date for next SSOA Meeting [schedule through Abigail]
SSOA feedback on draft of White Paper
Tuesday, March 10, 2020
- Summary of Aims and Progress to University Senate
Wednesday, March 11, 2020 at 3:00 pm
- Spring Term Begins
Monday, March 30, 2020
- SSOA delivers draft of White Paper to stakeholders
Monday, April 6, 2020
- Deliverables to Senate
White Paper and Recommendations
Wednesday, June 10, 2020
[Group discussion about the stakeholders to approach led to several suggestions:
Grad Student Council, Senate Executive Committee, Provost’s Office.]
Outreach Suggestions
- Around the O
- Flyers or postcards to be distributed through campus events
- A faculty lounge event in April/May
- Request opportunities to present/speak at departmental meetings
- Possibly invite an outside speaker (unpaywalled)
- Digital outreach (website content, including a video, etc.)
Development of Recommendations
[Seek input and iterate during feedback and educational outreach stage]